OUR POLICIES

The preservation of Arcadia’s manor and grounds must be the first consideration of the staff in all activities taking place on this historic property. It is also the responsibility of our hosts for seeing that visitors of the property do not park on lawns or in other designated areas; that guests do not wander into barns and other restricted areas of the property; and that children be accompanied by an adult if visiting with animals on the property.

Alcohol Policy

You may bring alcohol to your event while on property. There are just a few rules that you must follow.

·      Alcohol served at the reception must be done so by a star certified bartender. You may not have an open cooler for self service or have bottles of wine placed on the guest tables.

·      Those drinking must be of legal drinking age.

·      No cash bars are allowed at Arcadia Farm.

·      Bartenders and service staff will be required to collect all empty cans, bottles, and other items throughout the reception and placed in an available trash receptacle. No empty bottles may be left to accumulate on the tables or around the venue.

·      The services of a qualified security officer will be provided to you at an additional fee of $250.00 for the duration of your reception. This addition must be disclosed at the time of booking and the fee will be added to your last payment.

·      Your event insurance needs to clearly state that you intend to serve alcohol at your event.

Insurance Policy

Prior to your event date, Arcadia Farm must receive a copy of your event insurance. Failing to provide a copy may result in a cancellation of your event.

Your event insurance must include the following:

  • Listing Arcadia Farm as the additional insured. Specifically listed as Arcadia Farm/The Caterer, LLC, 1720 Hwy 2141, Stanford, Kentucky 40484

  • Your insurance must be for a minimum of $1 Million coverage

  • The policy must include a provision of alcohol if you intend to have any alcohol on the premise during your stay. This will include alcohol served or brought for the wedding party even if it is not being served at the reception.

Overnight Policy

We are happy to provide you with overnight accommodations during your Arcadia Farm experience. Only those registered to stay on property may remain on the premises after the front gate is closed each evening. All unregistered guests and vendors must vacate the property at the agreed upon ending time of the event.

Once closed, the gate can only be opened for outside guests with a code provided to the staff of the farm. Registered guests are encouraged to not leave the property after hours except for emergencies as the reopening of the gates by guests who may not have the code could be problematic.

Parking Policy

Parking is provided for your guests in designated areas only. We will provide a parking attendant prior to your event to make sure adequate parking is available for all of your guests. To protect the integrity of your photographs, we ask that guests park in certain areas only. We are also very busy most of the summer and must protect our lawns as much as possible from excessive traffic, so we ask that guests not park and/or drive on the grass if at all possible unless instructed by an Arcadia Farm staff member.

Guests in the Manor Policy

Only those guests registered to stay overnight and those members of the wedding party are allowed inside the historic house during your event weekend. The reception pavilion and the lawn is provided to you for your invited guests for your event. The manor will not be open for tours for your guests before, during, or after the reception. We strictly enforce this policy in order to protect the house from damages, protect your personal items that may be left in rooms or about the house, and to prevent any injuries due to unsupervised visitors in the historic home. Anyone found inside the house during your event that is not a pre-registered guest will be escorted back to the pavilion.

Farm Property Policy

You are welcome to walk around the Arcadia Farm property. However, any closed fields, barns, or other buildings not part of your rental are not to be entered. The main road is 1 mile long and you are welcome to walk the road at your leisure. If a gate is closed across the road, please close it behind you.

The barns are reserved for horses and farm equipment. Often, very expensive and very dangerous race horses or other animals may be in these barns and/or fields. We limit access to these building for the safety of your guests and for the safety of the animals. Otherwise, enjoy the farm to its fullest.