The preservation of Arcadia’s manor and grounds must be the first consideration of the staff in
all activities taking place on this historic property. It is the responsibility of our guests to set up and take down their special event.
It is also the responsibility of our guest for seeing that visitors of the property do not park on
lawns or in other designated areas; that visitors do not wander into barns and other
restricted areas of the property; and that children be accompanied by an adult if visiting with animals on the property.

Save the Date Agreement

A deposit of $500.00 made payable to D Farm, LLC is required for us at Historic Shelby Manor to
save your special date no later than 10 days from the time that you have indicated your interest in
renting the property. This deposit will be applied to the cost of your special event or, if you simply
find that you need to change your date, the deposit will still be applied to the cost of your event. The
deposit is non-refundable only if there is a cancellation of plans altogether.

Final Payment

A final payment for the remaining cost is due 60 days prior to your special day.
Special Event Insurance Rider
It is the responsibility of our guest to secure insurance for their event. D. Farm, LLC/Arcadia
Events is to be named as the policy holder. The Insurance rider is to be provided 30 days prior to
your special day.

Damage Clean-Up Deposit

A Damage-/Clean-up Deposit shall be paid to Historic Shelby Manor in the amount of $1,000 the day
before your event. This deposit is simply held and is refundable should there be no undue damage or
clean-up following your special day.


Guests are responsible for clearing all trash generated at their event, depositing it in the proper
waste receptacles provided by the site, and removing the trash from the property. Cigarettes are
to be disposed of in designated receptacles only. If guests wish to use Arcadia’s on-site garbage
facility for disposing trash at the end of their stay there is a small additional disposal fee.

Failure to Vacate Premises

The Renter will be charged a $100 per hour fee for any take-down, clearing or clean-up that takes
place after the time allotted in the Rental Agreement. When applicable, the Renter will be charged a
$100 per hour fee for any rehearsal that extends beyond the time allotted in the Rental Agreement.


Arcadia Security Personnel shall protect the property, monitor parking, and assist the Renter in
providing access to the Manor and Grounds during set-up and take-down of the scheduled event,
including rehearsals, when applicable. The Renter agrees to pay for Arcadia Security Personnel at a
rate of $25 per hour.

Liquor on the Premises

Alcohol is allowed on the property in the designated rental areas. For insurance purposes a licensed
bartender must be present to serve alcoholic beverages and Arcadia alcoholic policies must be strictly
adhered to. The cost of the bartender is the responsibility of Arcadia guests.